PROJECTS from JOBS to PROGRAMMES
Programme Office Specialists
0. What does a PO do for you?
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What is a Programme Office (PO)?
A team of skilled and semi skilled individuals ........that ensure effective communication of instructions, reports and procedural requirements and maintain the Quality Assurance and Quality Control requirements for all products of programmes' and their subordinate projects.
Terminology currently in general practice includes 'Programme Office', 'Programme Management Office' and 'Programme Support Office'. (note"project" can be substituted for"programme"). Definitions of the roles and functions are abundant in the Project Management arena, and their terms are quite often meant to convey a specific level of responsibility and function, however, rightly or wrongly this has given rise to two extreme perceptions of a programme office team within the workforce that are reinforced by the manner in which they are named:
A more accurate way to describe this team as a “Programme Management & Support Office” or just
The emphasis of the Programme Office should be on reducing the administrative burden experienced by programme and project staff to allow them to focus on the work in hand.
It would be too much to expect an organisation to fully resource a Programme Office team with secretariat and project management skilled personnel..
It is more likely that a trade-off between skill level and number of resources will be made according to the resource pool available to the organisation. As this is a subjective matter no specific organisation structure is suggested on this site.
An organisation wishing to set up such a team should be aware that it is more important to have the correct resources with the appropriate skill levels than to have a large team of personnel who just happen to be available.
This and other pages/documents on this web site will use the term Programme Office (PO) but is equally applicable to Programme (or project) Management Office, Programme (or project) Support Office, and Portfolio, Programme and Project Offices (P3O).